Executive Assistant/Office Manager

$100,000 - $120,000 yearly
Job Category: Administrative
Position Type: Direct Hire / Permanent
Work Model: In Office
Location: Chicago, Illinois
Job ID: 138917
Benefits: Medical Insurance, Dental Insurance, Vision Insurance
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LaSalle Network has partnered with a leading environmental consulting company specializing in energy and water efficiency as they search for an Executive Assistant/Office Manager. As a certified Woman-Owned Business Enterprise (WBE), they are dedicated to helping and empowering individuals and organizations to make smart resource choices. With deep roots in energy efficiency program design and implementation, their team is passionate about creating sustainable solutions that make a positive impact on the environment.

Our client is seeking a highly organized and proactive Executive Assistant/Office Manager with strong executive support experience to join their dynamic team at their Chicago headquarters. This role requires a blend of strong office management skills and the ability to provide executive assistance on an as-needed basis. The ideal candidate will be adept at managing daily office operations, supporting the C-suite with administrative tasks and acting as a central point of contact for other office managers nationwide.

Office Manager Responsibilities:
  • Complex calendar management for c-suite with multiple competing priorities
  • Oversee daily office operations to ensure a smooth and efficient work environment at our client’s Chicago office
  • Manage office supplies inventory and place orders as needed
  • Coordinate office maintenance and repairs, liaising with vendors and service providers
  • Ensure the office is clean, organized and welcoming for employees and visitors
  • Implement and maintain office policies and procedures
  • Assist in organizing company events, meetings and team-building activities
  • Plan and manage office logistics including food, room reservations and supplies
  • Serve as a go-to resource for other office managers around the country, providing guidance and support
  • Provide administrative support to the C-suite, including travel arrangements, expense reporting (using Oracle) and timecard management
  • Organize and prioritize CEO notifications and deadlines and organize the email inbox
  • Handle confidential and sensitive information with discretion
  • Schedule and coordinate meetings, conference calls and appointments
  • Assist with scanning and managing mail forwarded to the Chicago office

Office Manager Requirements:
  • Proven experience as an office manager or administrative assistant
  • Strong organizational and multitasking abilities
  • Excellent written and verbal communication skills
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Oracle for expenses and Concur for travel arrangements
  • Ability to work independently and as part of a team
  • High level of professionalism and integrity
  • Passion for sustainability and environmental issues is a plus
  • No degree required

If you are interested in this opportunity and meet the qualifications, please apply today!

Thank you,

Katie Binswanger
Associate Principal
LaSalle Network
LaSalle Network is an Equal Opportunity Employer m/f/d/v.

LaSalle Network is the leading provider of direct hire and temporary staffing services. For over two decades, LaSalle has helped organizations hire faster and connect top talent with opportunities, from entry-level positions to the C-suite. With units specializing in Accounting and Finance, Administrative, Marketing, Technology, Supply chain, Healthcare Revenue Cycle, Call Center, Human Resources and Executive Search. LaSalle offers staffing and recruiting solutions to companies of all sizes and across all industries. LaSalle Network is the premier staffing and recruiting firm, earning over 100 culture, revenue and industry-based awards from major publications and having its company experts regularly contribute insights on retention strategies, hiring trends and hiring challenges, and more to national news outlets.