Executive Assistant

Executive Assistant
LaSalle Intelligent Solutions is partnering with our client to hire an Executive Assistant in Chicago, IL. This individual will support senior leaders through complex calendar management, meeting coordination, and administrative support in a collaborative, mission-driven environment.

This is a hybrid contract opportunity providing maternity leave coverage, with exposure to high-visibility projects and the opportunity to make an immediate impact. The ideal candidate is highly organized, proactive, detail-oriented, and comfortable managing competing priorities in a fast-paced environment.

Responsibilities

• Manage complex calendars for senior leaders, including coordinating meetings, appointments, and scheduling logistics

• Arrange domestic and international travel and manage related itineraries

• Coordinate meeting agendas, materials, notes, and follow-up action items

• Prepare correspondence, expense reports, presentations, and briefing materials

• Communicate professionally with internal teams and external partners

• Track deadlines, priorities, and follow-up items to ensure timely completion

• Support events and special projects, including CRM data entry and follow-up coordination

• Assist with meeting room setup and front desk coverage as needed

• Handle confidential and sensitive information with discretion

Qualifications

• Minimum of 2 years of administrative experience supporting senior leaders; executive assistant experience preferred

• Proactive problem-solving skills with the ability to anticipate needs, identify next steps, and ask thoughtful questions

• Strong organizational skills, attention to detail, and written and verbal communication abilities

• Ability to manage multiple priorities, work independently, and quickly adapt to established processes

• Proficiency in Microsoft Office, Microsoft Teams, and Outlook, including email and calendar management

• CRM experience preferred but not required; training will be provided

• Experience with expense reporting tools is a plus

Position Details

• Employment Type: Contract (Maternity Leave Coverage)

• Compensation: $30–$40 per hour

• Location: Chicago, IL

• Work Model: Hybrid

• Benefits: LaSalle Intelligent Solutions consultants are eligible to enroll in benefits. For more information, visit https://lasalleintel.com/candidate-resources/

If you’re a proactive administrative professional who thrives in a fast-paced environment and enjoys supporting senior leadership, we encourage you to apply today!

Jessica Black
Recruiter

About LaSalle Intelligent Solutions
At LaSalle Intelligent Solutions, we don’t just fill roles — we build careers and transform businesses. As one of the nation’s leading staffing and solutions firms, we connect exceptional talent with organizations that value innovation, collaboration, and growth. Whether you’re looking to take the next step in your career or find the perfect addition to your team, we make meaningful matches that last. Join us and experience a company consistently recognized as a top workplace — because when our people thrive, everyone wins.

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