Executive Assistant to the CEO

We are seeking a polished, proactive, and highly organized Executive Assistant to the CEO for a global industry leader headquartered in downtown Chicago.

This is an exciting opportunity to support a highly visible CEO within a fast-paced, global organization. The Executive Assistant will serve as a trusted business partner, managing a complex calendar, coordinating extensive global travel, supporting board activities, and ensuring the CEO can operate efficiently in a constantly evolving environment.

Key Responsibilities:

• Provide high-level administrative support to the CEO, serving as a trusted and highly confidential partner

• Manage a complex and ever-changing executive calendar, including internal and external meetings across multiple time zones

• Coordinate extensive domestic and international travel, including flights, hotels, ground transportation, visas, itineraries, and private jet arrangements

• Proactively manage travel logistics and troubleshoot last-minute changes, cancellations, and scheduling conflicts

• Partner closely with the CEO's spouse on scheduling, travel planning, and personal logistics when needed

• Coordinate meetings involving executive leadership, board members, private equity partners, investors, and external stakeholders

• Prepare meeting materials, presentations, agendas, and executive communications

• Support quarterly board meetings, board dinners, and annual company-wide leadership events

• Manage expense reports, receipt reconciliation, and travel-related documentation

• Collaborate closely with other Executive Assistants and provide backup support as needed

• Anticipate executive needs and proactively address challenges before they arise

• Support special projects and strategic initiatives as assigned

• Handle highly sensitive business information with discretion, sound judgment, and professionalism

Qualifications:

• 5+ years of Executive Assistant experience supporting CEOs, or C-suite executives

• Demonstrated experience managing complex executive calendars and extensive travel arrangements

• Experience interacting with Boards of Directors, investors, sponsors, or executive stakeholders preferred

• Proven ability to thrive in a fast-paced environment with frequent changes and competing priorities

• Exceptional organizational, problem-solving, and multitasking skills

• Strong written and verbal communication skills with a polished executive presence

• High level of confidentiality, professionalism, and discretion

• Advanced Microsoft Office skills including Outlook, PowerPoint, Word, and Excel

• Comfortable utilizing and learning new technologies, including AI tools such as Microsoft Copilot

• Natural relationship builder with a proactive, responsive, and solutions-oriented mindset

Role Details:

• Location: Downtown Chicago

• Working Model: Onsite

• Salary: $120,000 – $140,000 annually 

• Bonus: Eligible to earn a 5% annual bonus

• Benefits: Comprehensive benefits package available upon hire: Medical, dental, and vision insurance

• After-Hours Availability: Approximately 15% as needed to support executive travel and urgent scheduling matters

If you are interested in learning more and align with the qualifications, apply today!

Jessica Black
Recruiter, LaSalle Network

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