Location: 321 North Clark Street Chicago, IL 60654- This is a hybrid position requiring four days per week in the office for the first six months, after which the schedule transitions to three days per week in the office.
Schedule: Full-Time | Core Hours: 8:30 AM – 5:00 PM
Compensation: $70,000 – $80,000 annually
Benefits: Medical, Dental, and Vision Insurance
About the Opportunity
Our client, a highly respected law firm, is seeking an experienced Intellectual Property Billing Specialist to join its Finance team. This role is responsible for managing the full billing lifecycle for Intellectual Property (IP) matters, including invoice preparation, e-billing submissions, client billing compliance, accrual reporting, and collaboration with attorneys, clients, and foreign associates.
The ideal candidate will have strong legal billing experience, exceptional attention to detail, and the ability to thrive in a fast-paced, deadline-driven environment.
Key Responsibilities
Billing & E-Billing
- Prepare, review, edit, and process client invoices for IP matters.
- Convert invoices into LEDES format and submit through e-billing platforms, including Legal Tracker.
- Monitor invoice status, resolve billing issues, and promptly correct and resubmit rejected invoices.
- Ensure invoices comply with client billing guidelines and include all required supporting documentation.
- Collaborate with attorneys, paralegals, and administrative staff regarding billing inquiries and requests.
- Verify matter coding, billing thresholds, expense codes, and disbursement accuracy.
- Review and process U.S. and foreign IP matters.
- Audit foreign associate invoices for coding accuracy and proper matter assignment.
- Generate USPTO fee sheets and maintain milestone tracking reports.
- Compile work authorizations, fee sheets, invoices, and milestone documentation for clients and stakeholders.
- Ensure milestones and related billing activities are accurately reflected on invoices.
- Generate and distribute WIP Reports, Aged WIP Reports, Bills Rendered Reports, and related billing analytics.
- Maintain organized records and monthly reporting documentation.
- Assist with reconciliations, billing analysis, and reporting requests.
- Prepare and submit monthly client accruals by established deadlines.
- Run SQL reports and prepare accrual spreadsheets for upload into client billing systems.
- Link client matter information between Aderant and Legal Tracker.
- Maintain timekeeper approvals, rate schedules, and client-specific billing requirements.
Qualifications
- High school diploma or GED required; additional college coursework preferred.
- 3–5 years of billing, accounting, or finance experience, preferably within a law firm or professional services environment.
- Legal billing experience required.
- Experience with e-billing platforms preferred.
- Knowledge of LEDES billing format and Legal Tracker strongly preferred.
- Experience with Aderant billing software highly preferred.
- Strong Microsoft Excel skills, including reporting and data analysis.
- Excellent attention to detail, organizational, and problem-solving skills.
- Strong verbal and written communication skills.
- Ability to manage multiple priorities and meet critical deadlines.
- Client-focused mindset with strong interpersonal skills.
- Ability to work overtime as needed.
Preferred Qualifications
- Intellectual Property billing experience.
- Law firm or legal industry experience.
- Experience managing foreign associate invoices and patent/trademark billing.
- Knowledge of client billing guidelines and compliance requirements.
Why Join This Opportunity?
- Join a well-established and respected law firm.
- Work in a highly specialized area of legal finance.
- Collaborative and professional work environment.
- Opportunity to expand expertise in IP billing, e-billing, and legal operations.
- Competitive compensation and benefits package.
If you have legal billing experience and are looking for an opportunity with a leading law firm, we encourage you to apply today.
Ashley Stewart,
Recruiter at LaSalle Network
#LI-AS8
#DICE
LaSalle Network is an Equal Opportunity Employer m/f/d/v.
LaSalle Network is the leading provider of direct hire and temporary staffing services. For over two decades, LaSalle has helped organizations hire faster and connect top talent with opportunities, from entry-level positions to the C-suite. With units specializing in Accounting and Finance, Administrative, Engineering, Marketing, Technology, Supply Chain, Revenue Cycle, Call Center, Human Resources and Executive Search, LaSalle offers staffing and recruiting solutions to companies of all sizes and across all industries.