Office Administrator & Corporate Secretary

$90,000 - $100,000 yearly
Job Category: Administrative
Position Type: Direct Hire / Permanent
Work Model: In Office
Location: Naperville, Illinois
Job ID: 140263
Benefits: Medical Insurance, Dental Insurance, Vision Insurance
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Our client, an esteemed public manufacturing company with a rich history dating back to the 1930s, is seeking an experienced Office Administrator & Corporate Secretary to join their team due to a retirement! This role offers a unique blend of responsibilities, including office management, HR support, board meeting management, maintaining corporate documents and more. If you're looking for a high-exposure role in a stable environment with room for growth, this opportunity is for you!

As their Office Administrator & Corporate Secretary, you'll play a pivotal role in supporting their CEO, VP of Sales, CFO and the Board of Directors in their day-to-day operations. This is a rare opportunity to utilize your skills in a dynamic and challenging environment.

Office Administrator & Corporate Secretary Responsibilities:

  • Manage the day-to-day operations of the corporate office
  • Act as a liaison between benefits broker and third-party administrators
  • Assist with HR functions including onboarding, benefits support and compliance
  • Assist in organizing and submitting SEC filings, including 10K reports, ensuring deadlines are met and projects are completed
  • Manage HR functions such as benefits administration, onboarding support and insurance verification
  • Act as the point of contact for internal and external stakeholders, handling inquiries and requests with professionalism and efficiency
  • Maintain accurate records of executive meetings and quarterly board meetings, including minutes, action items and voting outcomes
  • Coordinate office management tasks such as ordering supplies, setting up meetings and overseeing day-to-day operations
  • Collaborate with cross-functional teams to streamline processes and improve efficiency within the organization

Office Administrator & Corporate Secretary Requirements:
  • 5+ years of office management experience
  • 1+ years of human resources experience
  • Prior experience supporting a Board of Directors
  • Strong familiarity with SEC filings and 10K reports, with a demonstrated ability to manage the administrative aspects of the process is preferred
  • Experience with office administration including but not limited to vendor correspondence, supply ordering, and contract management
  • Experience with HR tasks such as benefits administration, onboarding and insurance management
  • Proficiency in Microsoft Office Suite and ERP systems; experience with SyteLine or similar systems is a plus
  • Excellent organizational skills with the ability to multitask and prioritize effectively in a fast-paced environment

Apply now to seize this unique opportunity and take your Office Administrator & Corporate Secretary career to the next level!

Thank you,

Rachel Holmes
Recruiting Principal, National Search
LaSalle Network

LaSalle Network is an Equal Opportunity Employer m/f/d/v.

LaSalle Network is the leading provider of direct hire and temporary staffing services. For over two decades, LaSalle has helped organizations hire faster and connect top talent with opportunities, from entry-level positions to the C-suite. With units specializing in Accounting and Finance, Administrative, Marketing, Technology, Supply chain, Healthcare Revenue Cycle, Call Center, Human Resources and Executive Search. LaSalle offers staffing and recruiting solutions to companies of all sizes and across all industries. LaSalle Network is the premier staffing and recruiting firm, earning over 100 culture, revenue and industry-based awards from major publications and having its company experts regularly contribute insights on retention strategies, hiring trends and hiring challenges, and more to national news outlets.