Junior Executive Assistant

LaSalle Network is managing the search for a Junior Executive Assistant with a fast-growing startup company in downtown Chicago. In this role, you would be directly responsible for supporting executives, and will have full exposure to employees at all levels within the company. The Junior Executive Assistant is a key contributor to the growth and operations of our client and will be rewarded with additional responsibility, career stability and growth. This role is perfect for someone looking for an entrepreneurial environment, and a fantastic opportunity to develop a long-lasting career!   

Junior Executive Assistant Responsibilities: 

• Supervise front office reception area  
• Provide direct administrative support to top executives, specifically the owner  

• Manage calendars, book travel and schedule appointments  
• Maintain inventory of kitchen and office supplies and order new supplies as needed 
• Greet guests and clients with a warm and welcoming attitude 
• Treat clients with professionalism and personal attention over the phone and in person 
• Prepare office and conference rooms for meetings  

• Screen and prioritize phone calls and e-mails  
• Prepare, compile and organize presentation materials and marketing resources for clients 
• Utilize Microsoft Office programs to assist with the efficiency and organization of the firm 

• Bachelor’s degree from an accredited 4-year institution required 
• Strong level of proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) 
• Exceptional organization and ability to work in a fast paced environment 
• 2+ years of administrative experience in a professional office setting  

• Excellent written and oral communication skills  
• Must be able to interface with high-profile clients and consistently exude a pleasant, polished and professional image  
• Ability to complete projects with little direction or hand-holding  
• Ability to switch gears and frequently reprioritize, as well as be a very flexible person 
• Must demonstrate excellent interpersonal skills and a strong customer service acumen 

• Must be proactive in anticipating executives’ needs and must consistently demonstrate a strong sense of urgency 
• Required to interact effectively and efficiently with all levels of employees  

Thank you,
Annie Molitor
Recruiter, Admin & Executive Assistant Practice Group 
LaSalle Network