Executive Personal Assistant

$90,000 - $100,000 yearly
Job Category: Administrative
Position Type: Direct Hire / Permanent
Work Model: In Office
Location: Chicago, IL
Job ID: 133840
APPLY NOW Refer a Friend

Refer a Friend

Apply Now

Fill out the form below to submit your information for this opportunity. Please upload your resume as a doc, pdf, rtf or txt file.

* Required field.

LaSalle Network has partnered with a prominent Chicago family office and is seeking an experienced and dynamic Executive Personal Assistant to provide comprehensive support to a busy Executive, Executive’s EA and family. This non-exempt position, based at the Chicago office, demands a self-starter with exceptional organizational and technical skills. The successful candidate will play a vital role in both personal and office support, demonstrating a 'no job is too big or too small' attitude. 

 

Executive Personal Assistant Responsibilities: 

  • Maintain calendars, organize and schedule meetings 

  • Handle technology associated with all meetings 

  • Prepare business expense reports through Concur 

  • Draft correspondence, notes and presentations 

  • Collaborate with EA on various administrative projects 

  • Book travel and prepare itineraries 

  • Assist with research for events and destinations 

  • Maintain contact lists and create/manage databases 

  • Run various errands, including managing Holiday mailings 

  • Handle other ad hoc projects as needed 

  • Register, greet and welcome office visitors 

  • Inventory, monitor and order office supplies 

  • Troubleshoot corporate phones, virtual meetings and IT equipment 

  • Keep the office organized and neat 

  • Assist with planning and logistics for events 

  • Handle incoming and outgoing mail and deliveries 

 

Executive Personal Assistant Requirements: 

  • Bachelor’s degree 

  • 4+ years of administrative experience supporting high-level executives; family office experience a plus 

  • Proficiency in Apple products, Microsoft Office Suite, Adobe and Microsoft Teams; Concur experience a plus 

  • Strong written communication and interpersonal skills 

  • Organized team player with exceptional attention to detail 

  • Adaptable and comfortable with changing priorities 

  • Proactive, dynamic and creative problem solver 

  • High levels of diplomacy, confidentiality and discretion 

 

If this role interests you, please apply today. We look forward to reviewing your application. 

 

Thank you, 

Katie Binswanger 

Associate Principal 

LaSalle Network 

LaSalle Network is an Equal Opportunity Employer m/f/d/v.

LaSalle Network is the leading provider of direct hire and temporary staffing services. For over two decades, LaSalle has helped organizations hire faster and connect top talent with opportunities, from entry-level positions to the C-suite. With units specializing in Accounting and Finance, Administrative, Marketing, Technology, Supply chain, Healthcare Revenue Cycle, Call Center, Human Resources and Executive Search. LaSalle offers staffing and recruiting solutions to companies of all sizes and across all industries. LaSalle Network is the premier staffing and recruiting firm, earning over 100 culture, revenue and industry-based awards from major publications and having its company experts regularly contribute insights on retention strategies, hiring trends and hiring challenges, and more to national news outlets.