In this pivotal role, you'll enhance the success of these executives by managing a variety of critical administrative responsibilities. You will play a crucial part in supporting executive leadership, ensuring smooth daily operations while helping the organization meet its objectives. If you’re someone who thrives in a fast-paced, high-energy environment, this is the role for you.
Executive Assistant Responsibilities:
- Provide key administrative support for vendor relationships and assist with project management tasks. You will ensure timely follow-ups, communicate with external partners, and help the executives stay on top of various ongoing initiatives and deadlines
- Efficiently manage complex calendars and meetings across multiple time zones for the CEO and CFO. You will take the lead in adjusting schedules as priorities change, ensuring that the executives are well-prepared for all engagements while maximizing their time
- Prepare, review, and send professional written communication to both internal and external contacts. Whether drafting emails, meeting agendas, or memos, your clear and concise communication will maintain the professionalism and efficiency of the office
- Manage the executives’ travel logistics, from booking flights and accommodations to arranging transportation and preparing detailed itineraries. You will ensure smooth travel experiences for both domestic and international trips
- Plan and execute company-wide events such as meetings, conferences, and corporate gatherings. You will handle logistics, invitations, and materials, ensuring flawless execution even while managing multiple priorities and tight deadlines
- Act as the central point of contact between executives, employees, clients, and external stakeholders. Your ability to facilitate smooth communication will keep operations running efficiently and ensure all parties are aligned with the executive's goals
- Beyond the core executive support, you will manage office supplies, coordinate meetings, and handle various day-to-day tasks to maintain operational efficiency. Your organizational skills will keep the office running smoothly and efficiently
Executive Assistant Requirements:
- Bachelor’s degree is preferred
- 3+ years of prior experience in an executive support or administrative capacity, with preference for experience supporting C-level executives. Your background should demonstrate your ability to handle high-level responsibilities and multiple tasks simultaneously
- Expertise in Microsoft Office Suite, including Outlook and Excel, and familiarity with Concur or similar software. You will use these tools regularly to manage travel, communication, and reporting tasks with accuracy and efficiency
- The ability to manage multiple projects and priorities at once. You should be adept at juggling a variety of responsibilities, staying organized, and ensuring that deadlines are met without compromising quality
- As the needs of the executives and the organization evolve, your ability to stay flexible and adapt to a fast-paced, often unpredictable environment will be critical to your success
- Your meticulous attention to detail will ensure that tasks are completed with precision. From managing travel logistics to preparing correspondence, your organizational expertise will help keep everything on track
If you are a highly organized, proactive executive assistant ready to take on a high-level role supporting top executives, we want to hear from you. Apply today to be part of a leading international manufacturer and make a significant contribution to its success.
Thank you,
Katie Webb
Project Manager
LaSalle Network
LaSalle Network is an Equal Opportunity Employer m/f/d/v.
LaSalle Network is the leading provider of direct hire and temporary staffing services. For over two decades, LaSalle has helped organizations hire faster and connect top talent with opportunities, from entry-level positions to the C-suite. With units specializing in Accounting and Finance, Administrative, Marketing, Technology, Supply chain, Healthcare Revenue Cycle, Call Center, Human Resources and Executive Search. LaSalle offers staffing and recruiting solutions to companies of all sizes and across all industries.
LaSalle Network is the premier staffing and recruiting firm, earning over 100 culture, revenue and industry-based awards from major publications and having its company experts regularly contribute insights on retention strategies, hiring trends and hiring challenges, and more to national news outlets. LaSalle Network offers temporary Field Employees benefit plans including medical, dental and vision coverage. Family Medical Leave, Worker's compensation, Paid Leave and Sick Leave are also provided. View a full list of our benefits here: View a full list of our benefits here.
