Executive Assistant

San Francisco, California |$120-140K | Job ID: 117220

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Job Description

LaSalle Network has partnered with an international law firm that is looking for an Executive Assistant to support their Senior Director of Administration. This organization serves a broad range of clients around the world in litigation, M&A, Private Equity and other corporate transactions. 
The ideal candidate for this role has 5+ years of experience in an executive assistant role, supporting high level executives in the professional or legal industries. 
Executive Assistant Responsibilities: 

  • Manage the Senior Director’s calendar and collaborate effectively with others to coordinate scheduling needs; plan and schedule monthly and weekly meetings along with any necessary logistics while effectively communicating changes 
  • Research, prioritize and follow up on incoming requests and issues addressed to the Senior Director, including those of sensitive or confidential nature; determine appropriate course of action, referral or response 
  • Coordinate domestic and international travel and reservations in accordance with the firm’s Travel Policy (e.g., air, hotel, ground transportation) 
  • Obtain itemized receipts for events, dinners and/or travel, prepare expense reports and submit in a timely manner 
  • Compose, type and proofread correspondence, memos, and emails as requested 
  • Coordinate and compile meeting materials for various Committee and Leadership meetings 
  • Coordinate with Human Resources, Operations, Practice Services and Guest Services as it relates to new hires, practice assistant assignments, in-office moves and visitors and provide Director with appropriate reports, if applicable
  • Assist with on-going special projects; work associated with special projects will vary and will be assigned as the individual demonstrates skills to handle additional responsibilities 
  • Handle clerical duties of answering incoming calls as requested, filing, copying, scanning and opening mail
  • Other duties and projects as assigned by the Senior Director

Executive Assistant Requirements: 
  • Typing skills of 75-80 wpm, proficient working within MS Office with advanced Excel and PowerPoint skills are required
  • Experience using Visio a plus 
  • Experience using SharePoint a plus 
  • Experience with surveys, specifically Novi a plus 
  • Notary license is a plus 

If you are looking to combine your passion for sports and technology and are looking for an opportunity to grow in a quickly building organization, apply today! 

Thank you, 
Becky Clifton 
Senior Project Manager 
LaSalle Network 

Keywords and Related Terms: executive assistant #LI-NADH

LaSalle Network is an Equal Opportunity Employer m/f/d/v.

LaSalle Network is the leading provider of direct hire and temporary staffing services. For over two decades, LaSalle has helped organizations hire faster and connect top talent with opportunities, from entry-level positions to the C-suite. With units specializing in Accounting and Finance, Administrative, Marketing, Technology, Supply chain, Healthcare Revenue Cycle, Call Center, Human Resources and Executive Search. LaSalle offers staffing and recruiting solutions to companies of all sizes and across all industries. LaSalle Network is the premier staffing and recruiting firm, earning over 100 culture, revenue and industry-based awards from major publications and having its company experts regularly contribute insights on retention strategies, hiring trends and hiring challenges, and more to national news outlets.