Location: Carol Stream (until August) then moving to Lisle
Compensation: $55,000 – $60,000
On-site
Job Description
The Billing Specialist manages invoicing, collections, payments, and the financial reconciliation processes. They are critical in ensuring the accuracy and efficiency of financial transactions while maintaining strong relationships with customers and vendors. They also assist in data management, Customer management, and sales tax administration & compliance.
Location: Onsite only; Carol Stream, IL. Hybrid not available
What you’ll be doing
- Issuing daily A/R invoices to customers – matching sales orders and PO’s to ensure accuracy, including sales tax information.
- Daily receipts of customer ACH, check and credit card deposits and match to ERP system.
- Timely input of A/P invoices, matching receipt paperwork to invoices and record disbursements of vendor/office ACH payments. Bi-weekly payment of all remaining A/P.
- Responsible for collections of past due A/R. Follow-up and settlement of credit holds for Customers and/or orders on credit hold
- Manages new vendor set-up paperwork and ensures all new customer documents received are properly filed.
- Uses Acumatica (ERP) to manage customer data, and sales tax filings
- Expertly navigates communication with customers on credit holds, outstanding documents & paperwork, overdue payments, and new vendor set-up items.
- Other data entry, AP/AR, and vendor management activities, as required.
Key Metrics
- $0 errors in customer invoicing – ensuring complete accuracy
- $0 missed invoices & past-due A/P through timely data entry and processing
- A/R collections goal: <98% of invoices remain past due (46-60 days)
- Daily and accurate bank transaction matching in ERP
- Compliance with tax exemption form management and sales tax filings
Skills & Requirements
- At least 2-4 years’ experience in order entry, customer service, or with AP/AR responsibilities
- Associates degree preferred, but not required
- Strong Word & Excel skills; is proficient and can effectively use Word and Excel for a variety of functions
- Experience working in an ERP system preferred
- Expert ability to communicate with Customers in e-mail and over phone; can navigate a variety of AP/AR issues with courtesy and urgency
LaSalle Network is an Equal Opportunity Employer m/f/d/v.
LaSalle Network is the leading provider of direct hire and temporary staffing services. For over two decades, LaSalle has helped organizations hire faster and connect top talent with opportunities, from entry-level positions to the C-suite. With units specializing in Accounting and Finance, Administrative, Marketing, Technology, Supply chain, Healthcare Revenue Cycle, Call Center, Human Resources and Executive Search. LaSalle offers staffing and recruiting solutions to companies of all sizes and across all industries. LaSalle Network is the premier staffing and recruiting firm, earning over 100 culture, revenue and industry-based awards from major publications and having its company experts regularly contribute insights on retention strategies, hiring trends and hiring challenges, and more to national news outlets.
