Administrative Assistant

$50,000 - $60,000 yearly

Job Category:Administrative

Position Type:Direct Hire / Permanent

Work Model:In Office

Location:Wheaton , Illinois  [In Office]

Job ID:131490

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Job Description

We are seeking a highly organized and detail-oriented Administrative Assistant for our client in the ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. The Administrative Assistant will play a key role in facilitating smooth communication and workflow within the organization. 

Administrative Assistant Responsibilities: 

  • Manage and organize office documentation, files, and records 

  • Handle incoming and outgoing correspondence, including emails, letters, and phone calls 

  • Assist in scheduling and coordinating meetings, conferences, and appointments 

  • Prepare and distribute internal and external communications 

  • Maintain and update databases and contact lists 

  • Input and retrieve data accurately using various software applications 

  • Prepare reports and presentations as required 

  • Maintain a clean and organized office environment 

  • Order and monitor office supplies inventory 

  • Coordinate office equipment maintenance and repairs 

  • Arrange travel logistics for staff, including flights, accommodations, and transportation 

  • Prepare travel itineraries and ensure timely reimbursements 

  • Attend and record minutes of meetings when necessary 

  • Assist in the preparation of meeting materials and presentations 

  • Greet and assist visitors in a professional and friendly manner 

  • Respond to client inquiries and provide basic information as needed 

Administrative Assistant Requirements: 

  • High school diploma; additional qualifications in Office Administration or related field is a plus 

  • Prior experience in a similar administrative role is preferred 

  • Proven experience as an Administrative Assistant or similar role 

  • Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) 

  • Strong organizational and time management skills 

  • Excellent verbal and written communication abilities 

  • Attention to detail and problem-solving skills 

  • Ability to prioritize tasks and work independently 

  • Familiarity with office equipment and basic IT troubleshooting 

If you are a motivated and proactive individual with excellent organizational skills, we encourage you to apply for this exciting opportunity. Please submit your resume and a cover letter detailing your relevant experience. 

Thank you, 

Ashly Wheatland

Project Manager

LaSalle Network 

 

LaSalle Network is an Equal Opportunity Employer m/f/d/v.

LaSalle Network is the leading provider of direct hire and temporary staffing services. For over two decades, LaSalle has helped organizations hire faster and connect top talent with opportunities, from entry-level positions to the C-suite. With units specializing in Accounting and Finance, Administrative, Marketing, Technology, Supply chain, Healthcare Revenue Cycle, Call Center, Human Resources and Executive Search. LaSalle offers staffing and recruiting solutions to companies of all sizes and across all industries. LaSalle Network is the premier staffing and recruiting firm, earning over 100 culture, revenue and industry-based awards from major publications and having its company experts regularly contribute insights on retention strategies, hiring trends and hiring challenges, and more to national news outlets.